Prompts for rewriting text
Studies
Coursework is where a paraphrasing tool earns its keep: rewrite an essay in academic style, turn a wall of lecture notes into your own words, or flip a written passage into something you can say out loud.
Lecture into notes
A transcript or a long recording you need boiled down.
Compress the text into study notes: short bullet points, only definitions, formulas, dates, names and conclusions. One idea per line. Add nothing of your own and drop no terms — the notes have to work in place of the original.
So today we're going to talk about how the labour market works, and we'll start with a definition…
• Labour market — the relationship between worker and employer. • Demand comes from vacancies, supply from applicants.
Essay into academic style
The thinking is there, but it reads like a chat message.
Rewrite in academic style: no colloquialisms, no "I think", impersonal constructions, precise terms and logical connectors between paragraphs. Keep every argument and fact; replace judgemental words with neutral wording.
I feel like social media really wrecks kids' attention spans.
Research indicates a decline in sustained attention among school-age children who use social media regularly.
Explain it plainly
A textbook paragraph you have to read three times.
Explain this text in plain language, as you would to a bright sixteen-year-old: short sentences, everyday examples instead of abstractions, every term unpacked the first time it appears. Don't simplify into something false — if a detail matters, keep it and explain it.
Diffusion is the process of mutual penetration of the molecules of one substance among those of another.
Diffusion is substances mixing on their own. A drop of tea spreads through water with no spoon: molecules move and slip between the others.
Put it in your own words
You need your own text, not a paragraph from the source.
Retell the text in your own words: a different order of ideas, different phrasing and sentence structure, your own examples. Keep facts, figures, names and conclusions exactly. Don't shuffle words inside the original phrases — rebuild the whole account.
A paragraph copied out of an encyclopedia.
The same meaning and the same dates, in different language and a different order.
Written text into spoken
Written to be read on a page, and awkward to say out loud.
Rewrite the text so it is easy to say out loud: short phrases, ordinary word order, no participial constructions and no long lists inside a single sentence. Keep the meaning, the facts and the figures. Keep the terms too, but add a short plain gloss after each.
The analysis conducted, covering the period from 2019 to 2024, allows us to state a steady increase in the indicator.
We looked at the data from 2019 to 2024. The figure is going up, and going up steadily.
Work and correspondence
The things you send with your name on them. Rewrite an email professionally, say no politely in an email without burning the bridge, turn meeting scribbles into outcomes and tailor a CV to the job description.
Business letter
Written in a hurry, but it goes to a client or another company.
Rewrite as a business letter: a greeting, the point in the first paragraph, details below, a specific request or next step at the end. Polite and free of officialese, no exclamation marks, no emoji. Invent nothing — use only what the original says.
Hey! Listen, the contract makes no sense at all, we need to sort this out.
Hello! Clause 3.1 and Appendix 2 give different deadlines. Could you confirm which one stands, by Friday?
Letter to your manager
A request or a problem that has to reach the person who decides.
Rewrite as a letter to a manager: the first sentence says what you need from them — a decision, an approval, a resource. Then brief context, why it is justified and what happens if it isn't done. End with your proposed option and a date. No complaints, no excuses: facts and a proposal.
Everything's on fire again, nobody can keep up, this is impossible to work with.
Please approve an external front-end contractor by the 20th. Otherwise the release slips two weeks — the team is on two projects at once.
A polite no
You have to decline without damaging the relationship.
Rewrite as a polite refusal: thanks for the offer, a clear no with no "maybe", one honest reason and, where it fits, an alternative. Don't apologise repeatedly and don't leave false hope. Three to five sentences.
I don't know, probably not, things are tough right now, let's maybe do it some other time.
Thank you for the offer. We can't take the project this quarter — the team is booked until December. Happy to revisit it in January if that works for you.
Notes into outcomes
The call notes exist, but nobody can read the actions out of them.
Rewrite the meeting notes as clear outcomes: decisions, tasks with owners and due dates, open questions — three short lists. Add nothing of your own: if an owner or a date wasn't named, write "not assigned".
Talked about the design, think we agreed to redo it, Ivan will look, deadlines unclear.
Decisions: the mockup is being redone. Tasks: Ivan — new mockup by the 14th. Open: front-end deadline not assigned.
CV aimed at the job
The experience is described in generalities and misses the requirements.
Rewrite the experience for this vacancy: every line an action verb, a result and a number, worded closer to the requirements. Cut "responsible for" with no outcome, and words like "communicative" or "stress-resistant". Add nothing that isn't in the text.
Responsible for sales, worked with clients, was a dependable employee.
Ran a book of 40 accounts, lifted repeat sales 18% in a year, rolled out a CRM in two months.
Personal letters
Messages that matter to one person. Reword a message of congratulations or an invitation, word an apology that lands, make an angry text sound polite before you send it, and put a complaint in formal terms.
Congratulations
A template greeting people send without reading.
Rewrite the greeting so it is clearly for this person: their name, one specific detail about them or the occasion, a warm wish in your own words. Cut clichés like "health, happiness and success" and any verse. Three or four sentences.
Happy birthday! Wishing you happiness, health and success in everything!
Anna, happy birthday! You finished your thesis and started a new job in one year — that takes nerve. May the next one be calmer and just as interesting.
Apology
It is meant as an apology and comes out as an excuse.
Rewrite as an apology: name exactly what went wrong, with no "if anyone was offended", a short explanation that shifts blame to no one, and what has been or will be done. One "sorry", not five. Calm, without self-flagellation.
Sorry if that upset you somehow, but honestly I was busy and couldn't reply.
Sorry for disappearing for a week and leaving your message unanswered. That was careless of me. Answering point by point below.
Invitation
You're inviting people over and half the details go missing.
Rewrite as an invitation: the occasion, date and time, place, what to bring and by when to reply. Warm and human, not a notice on a board. Take every detail from the original text and invent nothing; mark anything missing as "to confirm".
We're getting together on Saturday, come along, it'll be fun.
Housewarming this Saturday the 14th, from 6pm, 12 Gagarin Street, flat 5. Dinner is on us, wine if you fancy. Let me know by Thursday.
Soften a sharp message
Written in anger — it can't go out like that.
Keep the substance and the demand, drop the edge: no accusations, no "you always", no sarcasm or caps. Turn the complaint into a statement of facts and a request. Firm but calm — don't concede the point itself.
You've blown it again! How long can this go on, it's an absolute disgrace.
The deadline has moved for the second time. Please name a date we can rely on, and what changes so it doesn't happen again.
Formal complaint
A claim or an application that has to be taken seriously.
Rewrite as a formal letter: who it is to and from, the point in the first paragraph, facts with dates and amounts in order, a clear demand and a deadline for the reply. Businesslike, without emotion or judgement. Add only what the text contains; mark missing data as "to be specified".
I've been waiting a month for my refund, this is a joke, how long is this going to take.
A refund for order 1024 (£74) was raised on 3 August. The funds have not arrived. Please return the amount within 10 days and confirm in writing.
Customers and service
Writing to people who already have an opinion about you: how to respond to a negative review without sounding defensive, answer a customer, send a delivery delay email, write a newsletter and a how-to they follow.
Reply to a bad review
A review on a map or a marketplace that future customers will read.
Rewrite as a public reply to a review: thanks without the template, acknowledgement of the specific problem, what has been done and how you'll fix it for this person, and where to write. Don't argue and don't make excuses; one "we're sorry", not two. Four sentences at most.
You're wrong, everything works fine on our side, you probably did something wrong yourself.
Thank you for writing. The courier was indeed two hours late — we're taking it up with the delivery service. We'll refund the delivery fee: send us your order number in a direct message.
Reply to a customer
The answer keeps growing while the customer just needs the outcome.
Rewrite the reply to a customer: the direct answer first — "yes, you can" or "no, but" — then one explanation and the step they should take. No "in accordance with the regulations", no internal rules. Friendly, five sentences at most.
In accordance with the terms of the offer, returns are processed under the procedure set out in clause 5.
Yes, you can return it within 14 days. You'll need the receipt and the box. Submit a request in your account — the money is back on your card in three days.
Delay notice
The deadline has slipped and you want to be the one who says so.
Rewrite as a delay notice: what is late and by how much in the first sentence, no preamble. Then the reason in one line, the new date, and what you're doing so it doesn't repeat. One apology, at the end. Don't bury the bad news mid-paragraph.
We would like to inform you that due to a number of circumstances our timelines have somewhat changed.
Your order ships on the 12th, three days late: the supplier held up the fittings. The new date is confirmed in writing. Sorry for the delay — delivery is on us.
Newsletter email
A piece of news that has to become an email people open.
Rewrite as a newsletter email: a subject line under 40 characters, a first line with the benefit to the reader, the substance in three or four short paragraphs, one call to action at the end. Address the reader directly, skip "dear customers" and don't stack several calls.
Dear customers! We hereby inform you that a new promotion has started in our store.
Subject: "Free strap replacement". First line: until 30 September we'll swap the strap on any watch in the catalogue, no appointment.
How-to for customers
The instructions are written in the language of the people who built it.
Rewrite as step-by-step instructions for a customer: numbered steps, one action each and what the person will see afterwards. Button names in quotes, exactly as they appear in the interface. No internal jargon. End with what to do if it didn't work.
To authorise, it is necessary to initiate the verification procedure via the personal account.
1. Sign in to your account. 2. Tap "Confirm phone" — a code arrives. 3. Enter the code. Nothing came? Tap "Send again" after a minute.
Keywords
Optimisation the reader never notices. How to use keywords in an article without wrecking it, where to place the main one, which synonyms and long-tail variants to add, and how to clear out old keyword stuffing.
Keyword in the opening
For when the main query sits somewhere in the middle, or nowhere at all.
Rewrite the text so the main keyword appears in the first sentence, in a natural form. Do not change the meaning or any facts. Leave the rest as it is, unless it stops the opening paragraph from reading well.
We have been on the market since 2010 and are glad to offer a wide choice.
Flower delivery in Leeds has run since 2010 — from a bouquet in an hour to full venue styling.
Even placement
The keyword appears five times in one paragraph and never again.
Spread the main keyword evenly through the text: at most one use per paragraph, three to five in total. Replace the extra repeats with synonyms and pronouns so no sentence reads as if the phrase was dropped into it.
Buy PVC windows. PVC windows cheap. PVC windows — our PVC windows.
You can buy PVC windows the same day. We match the profile to the opening and fit it in one shift.
Synonyms and related terms
The text leans on one phrase, so search never sees the wider topic.
Add words and phrases from the same topic — synonyms of the keyword, names of neighbouring concepts, the terms a specialist would use. Invent nothing: only what already follows from the text. Do not raise the density of the main keyword.
We renovate flats. Flat renovation done properly.
We renovate flats end to end: first fix, rewiring, floor screed, final decorating.
Long tail
The page answers the broad query but misses how people actually phrase it.
Work three to five long-tail queries into the text — the ones with a city, a price, a deadline, «near me», «reviews», «how much». Put each in its own sentence and phrase it naturally, never as a comma-separated list.
Washing machine repair.
Washing machine repair at home in Bristol — an engineer the same day, diagnosis free of charge.
Strip the stuffing
The text reads as written for a robot: keywords in every line.
Remove the keyword stuffing: keep the main query two or three times in the whole text and replace the rest with synonyms or rebuilt sentences. Undo glued phrases like «buy windows London cheap» into ordinary language. Keep the meaning and every fact.
Plastic windows London buy cheap plastic windows price.
Plastic windows in London — from £129 fitted. We quote from the size of the opening.
Headings and snippet
What a reader meets first: how to write an H1 that matches the intent, break a text into H2s in one consistent style, keep a title tag inside 50-60 characters, and open with the answer a featured snippet can lift.
H1 for the query
A pretty heading that contains nothing anyone searches for.
Rewrite the heading so it contains the main query word for word, runs 20–70 characters and promises exactly what the page delivers. No clickbait, no ellipses, no «the best».
Welcome to a world of comfort!
Made-to-measure curtains in Manchester: sewn in 5 days
Break into H2s
One long wall of text without a single subheading.
Split the text into sections and give each one an H2 of three to seven words. A subheading has to answer the reader's question, not say «Introduction» or «Overview». Do not rewrite what is inside the sections, only regroup it.
4,000 characters of unbroken prose.
«How long screed dries», «When to lay tiles», «What to do about cracks».
Title of 50–60 characters
The tab title gets cut off in the results, or just repeats the H1.
Rewrite the page title so it lands between 50 and 60 characters: the main query first, a short qualifier, the brand after a dash. No full stop, no caps, no repeated word. Keep the promise the page makes. Answer with the title alone.
Our company offers stretch ceiling services in London and the surrounding area at low prices
Stretch ceilings in London — fitted in one day | iBro
Subheadings in one style
The subheadings inside the text are each written a different way.
Rewrite the subheadings in a single style: the same grammatical form throughout, three to seven words, no full stops and no numbering. Each one says what is inside its section, not "Introduction" or "General information". Leave the sections themselves untouched.
Introduction · How to choose? · USEFUL TIPS · A word on delivery
What you choose from · Picking the right size · Delivery times and cost
Answer for the snippet
You need a block search can lift straight into the results.
Open the text with a direct answer to the page's main question: 40–60 words that stand on their own without the rest of the text. The answer first, then one qualifier. No «in this article we will look at».
In this article we will try to work out how to choose a mattress.
Choose a mattress by weight and sleeping position: under 60 kg soft, 60–90 kg medium, over 90 kg firm.
Structure and readability
A wall of text loses people on the second screen. Make text easier to read with short paragraphs, turn prose into a list, drop it two reading grades, rewrite passive voice into active and cut the filler.
Short paragraphs
Ten-line paragraphs nobody gets through.
Break the text into paragraphs of two or three sentences, one idea per paragraph. Split long sentences into short ones. Keep the order of ideas and every fact — drop nothing.
A twelve-line paragraph with every delivery condition at once.
Three paragraphs — timing, delivery area, payment.
Turn prose into a list
A list is hiding inside a paragraph, separated by commas.
Find the enumerations in the text and set them as a bulleted list: one item per line, each starting with a noun or a verb, no full stops at the end. Anything that is not an enumeration stays as prose.
The price covers measuring, delivery, fitting, waste removal and a guarantee.
A five-item list — measuring, delivery, fitting, waste removal, guarantee.
Two grades simpler
Written in officialese, so nobody reaches the end.
Rewrite the text in plain language: short sentences, ordinary words instead of officialese, no stacked clauses. Aim at a level a sixteen-year-old reads comfortably. Keep the terms, but explain each in brackets on first use.
Delivery is effectuated within three working days from the moment of placement.
We deliver within three working days of your order.
Active voice
Everything «was carried out», by nobody in particular.
Replace passive constructions with active ones: every action needs the person doing it. «A diagnosis was carried out» → «the engineer ran a diagnosis». Keep the meaning, do not make it longer.
Your request will be reviewed within 24 hours.
We review your request within 24 hours.
Cut the filler
Half the text is throat-clearing and stock phrases.
Cut the filler: remove throat-clearing openers, clichés like «in today's world» and «a wide range», and praise with no fact behind it. Keep the specifics — numbers, deadlines, conditions. Take out about a third without losing anything that matters.
In today's world, quality furniture plays an important role in creating comfort.
We build the wardrobe to your measurements in 10 days, with six fronts to choose from.
Commercial pages
Pages that have to sell rather than inform: write a product description that beats the manufacturer version, put usable copy on a category or service page, turn a spec sheet into benefits and sharpen the call.
Product description
The description was copied from the supplier's catalogue.
Rewrite the product description: first sentence — what it is and who it suits, then three or four benefits with the specs in brackets, then what comes in the box. Put the keyword in the first sentence. No «high-quality», no «wide range».
A high-quality kettle from a well-known brand with wide functionality.
A 1.7 l electric kettle boils in four minutes (2,200 W) and holds the temperature for an hour.
Category text
A block of keywords at the bottom of the category that nobody reads.
Rewrite the category text: 700–900 characters explaining how to choose within this category and how the options differ. Use the main query once, in the first sentence. No comma-separated brand lists.
Buy taps London kitchen taps bathroom taps cheap.
Kitchen taps differ by spout height: a low one suits a shallow sink, a high one if you wash pans.
Service page
The text talks about the company instead of the customer's problem.
Restructure the text as: the customer's problem → how the service solves it → what the work includes → timing and price → call to action. Write about the customer, not the company: «you get», not «we offer».
Our company has been successful in the cleaning market for 12 years.
Building dust settles everywhere after a refit — we clear it in four hours, windows included.
Specs into benefits
A list of specifications that never says why they matter.
Turn the specifications into benefits: after each one, say what it gives the buyer. Use the shape «spec — which means you …». Keep the numbers exactly, invent nothing.
Insulation thickness — 100 mm.
100 mm of insulation — the house holds its heat through winter without a second heater.
Sharpen the call
The text just stops, leaving the reader with nothing to do.
Add a call to action at the end: one verb in the imperative, what happens after the click, and one objection removed («no deposit», «we reply in 15 minutes»). One or two sentences, no exclamation marks.
We look forward to working with you.
Send us the measurements — you get a quote in 15 minutes, with no deposit.
Trust and locality
E-E-A-T without the acronym talk. Tie a page to the city it serves, add first-hand experience to an article, let an expert voice come through, plant the signals people check, and build an FAQ out of real questions.
Tie it to the city
The text would fit any city, so it ranks in none.
Tie the text to its city: put the city in the first paragraph and once or twice more, mention districts or landmarks, and state the local delivery or call-out terms. Invent nothing — only what the text already supports.
We visit the client at a convenient time.
We cover every district of Leeds, and reach the city centre the same day.
Add lived experience
Correct but faceless — you cannot tell who wrote it.
Add traces of first-hand experience: how many times you have done this, what usually goes wrong, the mistake beginners make. Rely only on what the text already contains — invent no figures or cases. Two or three added sentences, no more.
Screed has to cure before tiling.
We give screed 28 days: on jobs where tiles went down sooner, the grout cracked by the first winter.
An expert's voice
It should sound like a specialist wrote it, not the marketing department.
Rewrite it in a specialist's first person: «we do», «I'd advise», with professional detail and honest caveats about who this does not suit. No superlatives, no advertising promises.
Our specialists will select the optimal solution for your home.
I'd suggest a heat pump if the house is insulated — in an uninsulated one it never pays for itself.
Signals of trust
Plenty of promises, nothing backing them.
Back the promises in the text: the guarantee and its length, what the contract covers, how refunds work, who is answerable for the result. Only what the source text already mentions — commit to nothing new.
We work to a high standard and you can rely on us.
Three-year guarantee on the fitting, and the contract is signed before work starts.
Build an FAQ
The answers to the common questions are buried in the prose.
Pull five to seven of the most common questions out of the text and lay them out as question and answer. Phrase the question the way a customer would; answer in two or three sentences, straight to the point, with no «thanks for asking».
Delivery takes from three days, and collection from the warehouse is possible.
«How long is delivery?» — «Three working days in the city. Collection from the warehouse on the day you pay.»
Originality and the new search
Search has changed under the text. Make a page original instead of duplicated, shape content for AI overviews at the top of the results, match the intent behind the wording, place anchors naturally, rewrite for voice search.
Make it original
The text matches the manufacturer's site or a competitor's.
Rewrite the text completely in your own words: different sentence structure, different order of ideas, different examples. Keep facts, numbers and names exactly. Do not paraphrase paragraph by paragraph — rebuild how it is told.
A description copied from the supplier's site.
The same meaning and the same specs, in different words and a different order.
For AI answers
You want AI overviews in the results to cite this page.
Rewrite it so every block answers one question in full and makes sense away from the rest of the text: 40–60 words, no «as mentioned above», with the specifics and numbers in the block's first sentence.
As we wrote above, the timing depends on many factors.
A new passport takes 30 days at your registered address and up to 90 days elsewhere.
Match the intent
The page sells while the query wants an explanation, or the other way round.
Work out from the text what the reader wants — to understand or to buy — and rewrite for that. For an informational query: the answer and the explanation first, selling only at the end. For a commercial one: terms, price and timing first.
What is comprehensive cover? Buy it from us with 20% off!
Comprehensive cover pays for damage to your own car whoever caused it. Here is what sets the price.
Natural anchors
Links labelled «here» and «this link».
Rewrite the link labels so the anchor says where it leads: two to five words, no «here», «click here» or «read more», and no exact keyword in every single link. Adjust the sentence around each link so it still reads.
Read more about delivery here.
Timing and areas are set out in our delivery terms.
For voice search
People ask out loud, in whole questions.
Rewrite the text for spoken questions: work in the shapes «how», «how much does it cost», «where near me», «can I», and answer each one in the first sentence after it. Short sentences, ordinary words, no complex constructions.
The cost of the service is determined individually.
How much is a call-out? £25 in the city, and free if you go ahead with the repair.
Social media and blogging
An article becomes a post here: rewrite text for social media, cut a long read into an Instagram caption with an opening that holds, shorten a post to fit the character limit, and send an old one out again.
Post for a channel
An article or a note that has to fit a Telegram channel.
Rewrite as a post for a Telegram channel: the first line hooks and says what this is about, then short paragraphs of one or two sentences with air between them. No "dear subscribers", no hashtags, one question or call at the end. Under 900 characters.
In this article we will examine the main mistakes people make when choosing a laptop for study.
A £600 laptop that won't run a single course — it happens. Here are the three mistakes behind it.
An opening that holds
The text is good, the first lines bury it.
Rewrite only the first two or three sentences so the reader wants to continue: a concrete scene, an unexpected figure, or a pain they recognise. No "have you ever wondered", no "in today's world". Leave the rest of the text untouched.
In today's world, time management plays an important role in everyone's life.
Six in the evening, three tasks done out of eleven, and tomorrow's list is the same one. It usually isn't laziness.
A story, not a summary
A flat account of something that actually mattered.
Rewrite it as a story: a person, a situation, a turning point, how it ended. Show through details and actions rather than verdicts — instead of "it was hard", what actually happened. Change no facts and invent none. One takeaway at the end, no spelled-out moral.
We opened a bakery, it was hard, but we made it.
We pulled the first batch out at four in the morning, and the whole tray went in the bin. The second one worked.
Fit the post to the limit
The text is good, only longer than the platform allows.
Cut the text down to 700 characters while keeping the main fact, the figures and the conclusion. Trim preambles, repetitions and examples, not the substance. Don't change the tone and don't add anything new: only what the text already says.
An 1,800-character post, half of it wind-up and repetition.
690 characters: the point in the first line, two figures and a conclusion.
An old post, sent out again
The piece already went out and has to go out once more.
Rewrite the text so it doesn't read as a repeat: a different way in, a different order of ideas, different wording and a different close. Keep facts, figures and links exactly. Don't add claims the original doesn't make.
The same post that went out a year ago, word for word.
The same meaning and the same numbers, opened from another angle and worded differently.